How to Be Friendly and Professional With Clients

In the workplace, professionalism is king. Going hand in hand with this skill is friendliness. If you’re striving for the role of a successful businessperson, it’s in your best interest to cultivate these admirable traits. First, we’ll give pointers on how to uphold these attributes in work settings, especially when dealing with clients.

Express Your Gratitude

A little appreciation goes a long way. When clients feel valued, it bodes well for a harmonious partnership. However, it’s important to strike a balance between showing appreciation and brown-nosing. Pseudo sincerity is easy to spot, and if your customers catch a whiff of this, you’ll lose your charm.

Proactive Responsiveness

Unfortunately, not all client interactions are completely pleasant. A damaged product, a late service, or a similar situation could result in a dissatisfied customer. Often, these customers are understanding and simply want the situation to be rectified, but occasionally, you’ll meet an angry customer who is demanding or even threatening. You’ll want to prepare yourself and your employees for these situations with conflict resolution training. Knowing how to properly diffuse an explosive situation can relieve stress for those on both sides. In fact, with conflict resolution experience, you may even be able to turn an upset customer into a return customer. 

Be Attentive

Glazed glances are off-putting in professional environments. To the client, it makes it seem as though you’d rather be elsewhere. If you disengage for even a moment, it sends a loud and unsavory message to the client. Fortunately, it’s easy to avoid these scenarios. During conversations, nod along and ask useful questions; that way, it’s obvious that you’re processing the information. If you find your attention drifting, focus on the client by asking questions.

Keep in Contact

Going rogue is a no-no in the business realm. If you fail to reach out to customers, you’re liable to be forgotten. Sending a friendly email or follow-up will show that you’re interested in forging a relationship. If you’ve made a sale, consider writing a handwritten letter of thanks. These are exceptionally personal and add some flair that’ll help you eclipse the competition.

Radiate Positivity

Though misery loves company, this cliche has no place in the workplace. If you have an air of optimism about you, clients will take notice. Positive people are invariably more enjoyable to be around, and when you walk into a room, you want your welcoming aura to shine.

Those who implement these practices are sure to find enduring success in the business realm. If you’re looking to ascend through the ranks with both panache and poise, the above tips will help you do so. If you have employees that deal with customers on a daily basis, then it’s paramount that they know how to talk to them and deal with issues quickly. That’s where customer service training comes in handy. Having your employees go through this type of training can benefit them in many impactful ways.

Motivate Employees

 When employees are told to do something and aren’t given an explanation as to why, their motivation levels can take a dip. You don’t need this happening when they’re talking to customers, as it could hurt your company’s reputation. To keep your employees motivated, have them go through customer service training.

our employees will understand why customer service is so important and see the type of impact they can have on your business overall. Hearing this, your employees will take their job more seriously and be more engaged in every conversation they have with customers. In this way, this type of training benefits both your employees and customers.

Arm Them With Problem-Solving Skills

There will be times when your employees run into problems with customers and can’t just go by their script. In this instance, they need problem-solving skills. You can rest assured they have them by sending them through customer service training.

These seminars will teach your employees problem-solving techniques that they’ll need on the job. It may deal with conflict resolution or thinking outside the box. When your employees are used to solving problems on the fly, issues with customers won’t send them into a panic. They can remain calm and serve your customers effectively.

Teach Phone Etiquette

How your employees talk to customers on the phone is so important for keeping them happy. So that your employees know what etiquette to display over the phone, have them utilize customer service training.

Industry professionals will show your employees exactly what protocol to follow when talking to customers over the phone. For example, they’ll learn what overall tone to use and what words to incorporate into their speech with customers. These details may seem small, but they can have a large impact on your customer service model overall.

If you hope to succeed in any particular industry, you need your customers to be treated well. This will depend on the skills and actions of your employees. To ensure they’re ready for these important interactions, have them take full advantage of customer service training. They’ll come away with all sorts of skills and knowledge, which can help them succeed in their roles. 

For a growing company to flourish and become successful, interpersonal skills are essential for keeping both clients and employees happy. Arming yourself with conflict-resolution skills is one way to prepare for pleasant interactions and deescalate tense situations should it become necessary. The second thing you can do is provide professional training to your employees to prepare them for customer interactions.